Grants Administrator

Application deadline
07 February, 2021
Cambridge, UK
Job type
Full Time (part-time)
Contract length

About us

Riverlane builds ground-breaking software to unleash the power of quantum computers. Backed by leading venture-capital funds and the University of Cambridge, we develop software that transforms quantum computers from experimental technology into commercial products.

You will join our cross-disciplinary team of software developers, mathematicians, quantum information theorists, computational chemists and physicists – all world experts in their fields. Our collaborative, close-knit team has a track record of delivering high-quality R&D across the full quantum stack. As a growing company, you will have the freedom to think independently and creatively, as well as contribute to Riverlane’s business development.

We offer a competitive salary, equity options, and relocation costs.

About the role

The successful post-holder will provide administrative support for both grant and finance functions at Riverlane, ensuring that they run smoothly and efficiently. Reporting to the COO, the Grants Administrator will prepare R&D budgets, lead reporting for active grants, prepare claim submissions and oversee our annual R&D tax credit submission.

*This role could be completed on a full- or part-time (at least 0.6FTE) basis. We can flex the responsibilities accordingly.

What you will do

Grant administration (80%)

  • Oversee the entire grant portfolio at Riverlane
  • Set up and oversee submission of grant applications on funding portals
  • Prepare budgets for grant applications
  • Build excellent working relationships with internal teams and external stakeholders, including accountants and funding bodies
  • Lead reporting for active grants, requesting relevant information from staff, working ahead of deadlines and ensuring compliance with funder terms and conditions
  • Flag up issues and ensure appropriate action is taken where applicable
  • Support Riverlane staff to prepare for Steering Committee and Monitoring meetings
  • Maintain clear and comprehensive system for tracking hours spent on grants and core R&D activity at Riverlane
  • Prepare and submit finance claims and forecasts for active grants, ensuring accuracy of financial information
  • Monitor and chase income and ensure that actions needed to enable payment are performed in a timely manner
  • Collate and prepare information for audit purposes
  • Prepare Riverlane’s annual R&D tax credit submission
  • Contribute to the review of processes and procedures and make proposals for adaptations and improvements as necessary

Finance administration (20%)

  • Process invoices
  • Process expenses
  • Keep Soldo cards topped up; monitor spend and receipts
  • Liaise with external suppliers to ensure receipt of goods and timely payments

What we need

  • Educated to at least A Level standard or equivalent standard/NVQ level 3 or equivalent level of practical experience
  • Previous experience of working in a grant administrative role
  • High level of accuracy and attention to detail
  • Excellent IT skills, including Word, Excel, Outlook and PowerPoint
  • Excellent communication skills, both verbal and written
  • Excellent organisational skills
  • Ability to prioritise a demanding and changing workload with strong time management skills
  • Confidence in working effectively on your own and as part of a team
  • Demonstrable knowledge of research administration

Even better if you have…

  • Experience of working on Innovate UK grants

How to apply

Please upload a CV and covering letter by clicking ‘Apply Now’.  Your covering letter should explain why you are applying for the job and what skills and experience you can bring to the role.

If you have any queries, please contact


Everyone is welcome at Riverlane. We are an equal opportunities employer and encourage applications from eligible and suitably qualified candidates regardless of age, disability, ethnicity, gender, gender reassignment, religion or belief, sexual orientation, marital or civil partnership status, or pregnancy and maternity/paternity.

Apply Now